Welcome back 👋
Here's what's happening at your college today
Active Learners
0
No learners yet
Pending Submissions
0
None pending
Competent This Month
0
None yet
Awaiting Moderation
0
None yet
Recent Submissions
| Learner | Document | Status |
|---|---|---|
| No submissions yet. Enrol learners to get started. | ||
Submission Route
Current route: Submissions go via this college first, then forwarded to the assigned Assessor.
Learner Progress
No learners enrolled yet.
Click + Enrol New Learner to get started.
Click + Enrol New Learner to get started.
Key Dates
| PoE Deadline | — |
| Assessor Meeting | — |
| SETA Reporting | — |
| Moderation Window | — |
Submission Routing
Configure how learner submissions are routed from the app
This setting affects ALL learners enrolled under your college. When a learner submits a document, the app will automatically route it according to your configuration below.
Default Submission Route
🏫 Route A — Via College First (Recommended)
Learner submits → College receives & reviews → College forwards to Assessor → Moderator
👤 Route B — Direct to Assessor
Learner submits → Goes directly to Assessor (bypasses college) → Moderator
Programme-Specific Routing
Override the default route for specific programmes or qualifications. Programme-specific rules take priority over the default.
| Programme / Qualification | NQF Level | Route | Assessor | Actions |
|---|---|---|---|---|
| Electrical Engineering | NQF 4 | Via College | Sarah Adams | |
| Business Administration | NQF 3 | Direct | Peter van Wyk | |
| IT Support | NQF 3 | Via College | Lindiwe Dlamini |
College Submission Email
When Route A is active, all learner submissions are emailed to the address below AND logged in your Google Sheet.
Assessors
Manage registered assessors linked to your college
| Name | SETA Registration | Programmes | Learners | Status | Actions | |
|---|---|---|---|---|---|---|
| No assessors added yet. Click + Add Assessor to get started. | ||||||
Moderators
Manage registered moderators for QCTO moderation
| Name | SETA Registration | Linked Assessors | Status | Actions | |
|---|---|---|---|---|---|
| No moderators added yet. Click + Add Moderator to get started. | |||||
Learners
All learners enrolled under your college
Enrolled Learners (24)
| Name | ID Number | Programme | NQF | Assessor | Progress | Status | Actions |
|---|---|---|---|---|---|---|---|
| No learners enrolled yet. Click + Enrol Learner to get started. | |||||||
Submissions Inbox
All documents submitted by learners routed via your college
7 submissions are pending your review. Review and forward each to the correct Assessor to keep learners on track.
| Date | Learner | Document | Route | Status | Actions |
|---|---|---|---|---|---|
| No submissions received yet. They will appear here once learners start submitting. | |||||
Programmes
Qualifications and learnerships offered by your college
| Programme | SAQA ID | NQF Level | SETA | Duration | Active Learners | Actions |
|---|---|---|---|---|---|---|
| No programmes added yet. Click + Add Programme to get started. | ||||||
College Profile
Your institution details as shown to learners in the app
Institution Details
Admin Access & Password
Notifications
Control when and how you receive alerts about learner activity
Email Notifications
Sent to: your configured submissions email
New learner registration
When a learner registers under your college
New document submission
When a learner submits a PoE, logbook, or assessment
Assessor decision received
When an assessor marks a learner competent or NYC
Moderation complete
When the moderator has reviewed and signed off
Overdue submissions reminder
Weekly reminder for learners with pending submissions
Reports
Download QCTO-compliant reports for your SETA
Learner Register
Full list of enrolled learners with QCTO-required fields for SETA reporting.
Submissions Report
All document submissions with dates, routes, and assessor decisions.
Competency Report
Learner outcomes — Competent vs Not Yet Competent per unit standard.
Workplace Hours Report
Total hours logged per learner vs required hours for QCTO compliance.
Bulk Learner Import
Import multiple learners at once from CSV or Excel
Upload a CSV file with all your learners. The system will create accounts and generate access codes for each learner automatically. Download the template to see the required format.
Upload Learner CSV
📥
Click to upload CSV file
CSV or Excel (.xlsx) — max 5MB · Up to 500 learners
Required CSV Columns
| Column Name | Required | Example |
|---|---|---|
| first_name | Required | Thabo |
| surname | Required | Mokoena |
| id_number | Required | 9203125678086 |
| Required | thabo@email.co.za | |
| cell_phone | Optional | 0823456789 |
| programme | Required | Electrical Engineering NQF4 |
| saqa_id | Optional | 58769 |
| employer | Optional | Eskom Holdings |
| assessor | Optional | Sarah Adams |
| start_date | Optional | 2024-02-01 |
Assessor Scheduling
Manage observation sessions between learners and assessors
Upcoming Sessions
| Date | Time | Learner | Assessor | Location | Unit Standards | Status |
|---|---|---|---|---|---|---|
| No sessions scheduled yet. Learners can request sessions from their app. | ||||||
Assessor Availability
Calendar view available after connecting assessors.